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27th Annual Families
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Information For Presenters
Congratulations on having your submission accepted to the 2007 Families and Health Conference.
This year for the first time, STFM will provide one Dell laptop computer (running Windows XP and Microsoft Office 2003 PowerPoint and Word) in each presentation room. This means you will NOT have to bring your laptop to Austin to present your work.
Here's how this will work:
1. Presenters will need to copy their presentation onto the laptop computer. Presenters should bring their presentation to the conference on a CD-ROM or USB flash key (memory stick).
2. On Wednesday, February 28th, at conference registration, we will have the laptop computers available for you to copy your presentation from your CD-ROM or USB flash key to the laptop that will be used in your presentation room.
a. You may want to name your presentation using your last name in the filename, eg, "Phillips FM07." That will help you find your presentation quickly once multiple presentations are listed.b. Next, find the laptop marked with the room where your presentation will be held. Go to http://www.stfm.org/famhealthconf/fm07/submissionsearch/index.cfm to find a search application that will tell you the room, date, and time for your presentation. This information will also be in the conference brochure you receive at registration.c. Copy your presentation onto the laptop that will be used in your presentation room. On the laptop's desktop will be a folder for each day, and you will copy your presentation into the folder for the day you're presenting. It is important that you copy your presentation onto the laptop that will be in the meeting room where your presentation will be held.d. Once you have copied your document, open your presentation file on the STFM laptop to make sure you have copied the correct file and that it opens properly.e. STFM staff will be available to assist you.
3. If you cannot copy your presentation to the laptop computer on Wednesday, February 28th, the laptop computers will be available in each presentation room an hour before presentations start. You may go to your presentation room and copy your presentation onto the laptop computer.
4. If you are going to be in Austin on February 28th, we encourage you to load your presentation on the appropriate STFM laptop that day. That will help us avoid long lines of folks waiting to load their presentations right before their sessions.
5. Please note that we plan to run all presentations off the STFM laptops. Please do not bring your laptop to the presentation room with the intent of presenting your presentation from your computer. We want to make the transitions between presentations go as smoothly and quickly as possible, and running all presentations from our STFM computers will help us be successful in this goal.
6. Please keep your presentation on your CD-ROM or flash key after you copy your presentation to the laptop computer. If we encounter any problems with your file, we may want to recopy your presentation onto our laptop.
7. If you created your presentation on an Apple computer, please make sure that your file will run on Windows XP using Microsoft Office 2003. We encourage you to test this on a PC running Windows XP and Microsoft Office 2003 before you come to Austin. We will have laptop computers available in the computer cafe for you to edit/review your presentation.
8. The laptop computers are equipped with DVD players and have Windows Media Player and Apple QuickTime installed. If you plan to play a movie during your presentation, you should test the movie on our laptop.
We are pleased to offer this new service to STFM attendees at no cost to you. We appreciate your cooperation in loading your presentations at the assigned times. Following the conference, please let us know how this system worked and how we can improve this process for future years.
If you have any questions, contact Bruce Phillips, 800-274-2237, ext 5405, email: bphillip@stfm.org.
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