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Conference
on Practice Improvement
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Information for Presenters
As you make final preparations for your presentation, please note that the conference will provide one Dell laptop computer (running Windows XP and Microsoft Office 2003 PowerPoint and Word and capable of playing DVDs) in each presentation room. This means you do not need to bring your laptop to Newport Beach to present your work. The conference will not have a "computer café" this year, so if you need to check E-mails and do other personal work while you're at the conference, you will need to bring your own laptop computer for your personal needs.
In addition to providing a laptop computer, the conference will also provide the following audio-visual equipment in each meeting room:
Data projector Screen
Flip chart with markers Speakers for laptop computer
The conference does not provide audio-visual equipment for poster or breakfast presentations.
If you need to play a video as part of your presentation, please have your video on a standard DVD disc. If you have 35mm slides, please have the slides converted to images in a PowerPoint presentation. If you have overhead transparencies, please convert those to a PowerPoint presentation.
Uploading Your Presentation To A Conference Laptop Computer:
The conference will provide one Dell laptop computer (running Windows XP and Microsoft Office 2003 PowerPoint and Word and capable of playing DVDs) in each presentation room.
Your presentation must be loaded onto a specific laptop that will be used in your presentation room.
Here's how this will work:
1. Presenters will need to copy their presentation onto the laptop computer. Presenters should bring their presentation to the conference on a CD-ROM or USB flash key (memory stick).
2. On Thursday, November 8, at conference registration from 8:30 am to 7:00 pm, we will have the laptop computers available for you to copy your presentation from your CD-ROM or USB flash key to the laptop.
a. First, make sure to name your presentation using your last name in the filename, eg, "Phillips NA07." That will help you find your presentation quickly once multiple presentations are listed.
b. Next, find the laptop marked with the room where your presentation will be held. Go to http://www.stfm.org/patienteducconf/pi07/submissionsearch/index.cfm on the STFM Web site to use a search application that will tell you the room, date, and time for your presentation. This information will also be in the conference brochure you receive at registration.
c. Copy your presentation onto the laptop that will be used in your presentation room. On the laptop's desktop will be a folder for each day, and you will copy your presentation into the folder for the day you're presenting. It is important that you copy your presentation onto the laptop that will be in the meeting room where your presentation will be held.
d. Once you have copied your document, open your presentation file on the laptop to make sure you have copied the correct file and that it opens properly. If you have a DVD to play during your presentation be sure to test the DVD on the laptop that will be in your presentation room.
e. Conference staff will be available to assist you.
3. If you cannot copy your presentation to the laptop computer on Thursday, Nov 8th, the laptop computers will be available in each presentation room by 9:00 am. After 9:00 am each morning, you may go to your presentation room and copy your presentation onto the laptop computer.
4. If you are going to be in Newport Beach on November 8th, we encourage you to load your presentation on the appropriate laptop that day. That will help us avoid long lines of folks waiting to load their presentations right before their sessions.
5. Please note that we plan to run all presentations off the conference laptops. Please do not bring your laptop to the presentation room with the intent of presenting your presentation from your computer. We want to make the transitions between presentations go as smoothly and quickly as possible, and running all presentations from our computers will help us be successful in this goal. If you have special circumstances that require the use of your own laptop, please let us know by replying to this email.
6. Please keep your presentation on your CD-ROM or flash key after you copy your presentation to the laptop computer. If we encounter any problems with your file, we may want to recopy your presentation onto our laptop.
7. If you created your presentation on a Mac computer, please make sure that your file will run on Windows XP using Microsoft Office 2003. We encourage you to test this on a PC running Windows XP and Microsoft Office 2003 before you come to Newport Beach.
We are pleased to offer this service to conference attendees at no cost to you. We appreciate your cooperation in loading your presentations at the assigned times. Following the conference, please let us know how this system worked and how we can improve this process for future years.
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