PREPARING YOUR POSTER PRESENTATION

Download detailed poster instructions

SET-UP & TAKE-DOWN SCHEDULE: 

• Please have your materials posted before the morning refreshment breaks on Monday or Tuesday. Sunday posters can be displayed starting at 12 pm.
• Please remove your poster materials at the conclusion of the afternoon refreshment breaks on each day.
• Location: HB Plant Ballroom

PRESENTATION  LOCATION & SCHEDULE:
Although your poster will be displayed for an entire day during the conference, please be available at your poster during the following times to discuss your work/project with conference attendees during “dedicated time”.

Sunday, April 30; Dedicated Time 1-2 pm

• Research Posters (Session I)
• Student, Resident, Fellow Research Posters (Session I) 

Monday, May 1; Dedicated Time  10:15-11:15 am

• Completed and Developing Posters (Session I)
• Research Posters (Session II)
• Student, Resident, Fellow Research Posters (Session II) 

Tuesday, May 2; Dedicated Time  9:50-10:50 am             

• Completed and Developing Posters (Session II)
• STFM Behavioral Science/Family Systems Educator Fellows’ Posters 
• STFM Emerging Leaders Fellows’ Posterd

Important Reminders:

• Presenters must register for the conference and pay the applicable registration fee.
• Due to strict CME guidelines, no marketing or sales of any kind are allowed during your poster presentation
• The conference does not provide audio/visual equipment or electricity for poster presentations. Wireless Internet will be provided in the Poster Hall.
• STFM will provide (1) poster board (4-ft x 8-ft) per poster presentation; Due to space limitations and Fire Marshall Code, tables will not be provided.

Learn About Poster Format and See Examples

Thank you for contributing to the STFM Annual Spring Conference in this significant way. 

If you have any questions, contact the STFM office at 800-274‑7928 or stfmoffice@stfm.org.

PREPARING YOUR PRESENTATION FOR THE VIRTUAL SUPPLEMENT 

Step 1: Agree or Decline to Present Online IN ADDITION to In-Person

Go to https://submit.stfm.org. For each of your accepted 2023 Annual Spring Conference abstracts you will see a link to "Accept or Decline to Provide Recorded On-Demand Presentation". Click on that link and let STFM know whether or not you will participate in our virtual supplement in addition to presenting in-person. Please be sure to follow the instructions in Step 1 above otherwise we will be sending you reminder emails each week.

Step 2: Preparing Your Virtual Presentation Based on Your Accepted Category

All presentations will be pre-recorded and available to attendees to view at their own convenience on-demand in the virtual supplement. There will be a comment section under each video presentation for viewers to leave comments/questions and for the presenter to comment/reply.

Oral Presentations: Presentations will be limited to no more than 30 minutes maximum. Presenters will be responsible for creating a recorded, narrated PowerPoint that will then be available for viewing on the conference platform. If you are more comfortable and prefer to use another program such as Zoom, WebEx, etc that would be acceptable as long as the program used can save the file as an MP4.

How to Record Your Presentation with PowerPoint:

1. Use the provided PowerPoint Template
2. Record a narrated PowerPoint in a quiet, uncluttered environment (video narration is optional)
3. Save your file as a .pptx (for your records)
4. Export your file as an .mp4 (when choosing video quality, please select Internet Quality)
5. File should be named: submission ID #_video (i.e. 4567_video.mp4)

Resources on creating a narrated PowerPoint:

1. Record A Slide Show With Narration
2. Making A PowerPoint Video Presentation © American Academy of PAs. Used with permission.

Handouts: All handouts associated with your presentation should be saved as a single PDF file and named submission ID #_handout.pdf - (i.e. 4567_handout.pdf).

Poster Presentations: All poster presentations will include a visual of the poster, abstract, and an optional 10 minute video recording.

How to Create Your Poster Presentation:

1. Create your poster with PowerPoint
1. Your document should be 12” x 9”
2. No font size smaller than 16 pt should be used
3. Don’t use small graphics or charts
4. If you want to share a lot of data, information, and/or small graphics we recommend you use a QR code on the poster for attendees to access this additional information.
2. Save the file for your records
3. Export the file as a .jpg or .png to send STFM
4. File should be named: submission ID #_poster (i.e. 4567_poster.png)
5. Record 10 minute presentation video about your poster project (Optional)
6. Upload your video to YouTube
7. How-to resource for uploading a video to YouTube: Upload videos - YouTube Help
8. Link for YouTube video should be for embedded link - similar to https://www.youtube.com/embed/xxxxxx
9. See https://wpexplorer-themes.com/total/docs/get-embed-urllink-youtube-video/ for how to get the embed link
10. Handout file of type .pdf – (Optional)
1. File name should be submission ID #_handout.pdf (i.e. 4567_handout.pdf)

Step 3: Upload Your Presentation to STFM

Instructions on how to upload your presentation and file to STFM will be sent in February 2023

Important Information

**Please note: Once your file is submitted no changes or modifications can be made to the file. Be sure to practice and review your file(s) before submitting.**

In order to include your presentation in the virtual supplement, your video file will be due to STFM by Monday, April 3, 2023. Only presentations received by this deadline will be available in the virtual supplement. We are unable to accept any additional presentations after this date.  The virtual conference supplement will be available for purchase immediately following the conference. 

For technical assistance with creating your presentation video or poster contact:
Ray Biggs, rbiggs@stfm.org

For general questions contact Melissa Abuel, mabuel@stfm.org