Key Initiatives

Preceptor Expansion Initiative

Project 3: Family medicine departments, ideally in collaboration with other specialties and professions, will pilot standardized student onboarding resources and processes outlined in project 1 AND will pilot standardized preceptor onboarding and engagement resources outlined in project 2

Deadline for applications is February 22, 2019

Up to five departments will be selected as pilot sites with preference given to those that are collaborating with at least two other specialties/departments/professions.

Selected sites will pilot preceptor onboarding and engagement resources that will include:

  • A faculty appointment onboarding process where administrative personnel at the institution assist new preceptors in developing and formatting CVs during a phone interview.
  • Participation in the ABFM Precepting Performance Improvement Program, using:
    • New preceptor developmental competencies
    • Online self-assessment form (tied to new developmental competencies and targeted faculty development)
    • assigned readings
  • An online STFM course on giving feedback
  • Use of a new preceptor recognition program
  • Use of a new teaching practice recognition program

Selected sites will pilot student onboarding resources and processes that will include:

  • A student passport that captures a student's training (in HIPAA, bloodborne pathogens, etc.), screenings (drugs, criminal background), clerkship background (previous rotations, procedures learned), objectives for the current clerkship (required number of hours, school objectives, expected grad date), and basic information (address, emergency contact, a color photo, and a brief professional bio)
  • Education for students on how to hit the ground running at their clerkship site
  • Three online training modules for students: "How to Create a High-Quality Note in the Medical Record,"How to Perform Medication Reconciliations," and "Motivational Interviewing”
  • Self-developed, pre-clinical curriculum to meet goals and objectives outlined in the appendix of the AAMC’s 2008 Recommendations for Preclerkship Clinical Skills Education for Undergraduate Medical Education

Departments that are part of the project will:

  • Integrate a variety of STFM provided tools into student onboarding and preceptor onboarding and engagement processes
  • Participate in an in-person learning collaborative to share/learn about intervention approaches
  • Conduct standardized pre/post measurement of the impact of the interventions on preceptors’ administrative burden, and the learning experience for students. Measurement may require:
    • The distribution of surveys to clerkship directors, practice managers, and preceptors
    • Conducting interviews of 3-5 preceptors and practice managers with questions provided by STFM
  • Allow the Graham Center or other project leaders to visit to learn more about project implementation, successes, and challenges (not all sites will receive a visit)
  • Disseminate results of their projects broadly and agree to participate in a synthesis report

Pilot sites will receive:

  • Free access to the onboarding and engagement materials, including, an online course on giving feedback, preceptor recognition programs, and an interactive self-assessment tool
  • Free access to the student onboarding resources, including online training modules for students and a standardized student passport
  • Implementation ideas, strategies, and guidance
  • Paid attendance at a Learning Collaborative meeting 

They’ll be recognized as a pilot site through:

  • Recognition in STFM publications, including a listing on the STFM website
  • A press release sent to their local newspaper and their state chapter
  • An announcement for their department communications
  • A logo/graphic/badge to display on their communications
  • Opportunities to present and publish their results
  • A ribbon for their badges at STFM conferences

Evaluation/IRB approval

STFM uses the American Academy of Family Physician’s IRB, a federally approved IRB. Investigators should follow their local IRB policies regarding use of the data. Evaluation of this project is being led by the Robert Graham Center.

Application eligibility and requirements

Applicants must be a department of family medicine or a department that administers a family medicine clerkship or an equivalent medical education clerkship. Applications with at least two collaborators (i.e. other specialties or professions) will be given preference. The application requires letters of support from the department chair or dean of all participating departments/schools.

This project is funded by the American Board of Family Medicine Foundation.

Image Description

Project 3 Goals

  • Ease the administrative burden on community faculty (preceptors) at ambulatory clinical sites by standardizing documentation
  • Engage community preceptors
  • Encourage and reward teaching
  • Enhance the quality of training at ambulatory sites
  • Help preceptors integrate students more easily into the practice
  • Increase student value to practices
  • Aid teaching programs in administering clinical clerkship (rotation) experiences

How to Apply

Click the Apply Now button below. If you have a MOCAM account, click LOGIN in the upper right-hand corner. If you do not have an account, create one using the on-screen form. Once you're logged in, click on DASHBOARD, then create your application. You will need letters of support to finish your application.  Download a sample application.

Apply Now


Contact Melissa Abuel at or at 913.800.5593.

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Leawood, KS 66211





Jan 31-Feb 03, 2019—Conference on Medical Student Education

Apr 27-May 1, 2019Annual Spring Conference




February 15: Deadline to apply for the STFM Medical Editing Fellowship

February 22: Applications are due for the Building Better Clinical Training Experiences pilot project

February 27: Deadline for applications for the CERA Clerkship Directors Survey

March 15: Last day for submissions to the Annual Poetry and Prose Contest

April 10: Call for Presentations Submission Deadline for the Conference on Practice & Quality Improvement